Fintech Startup Relies on Apex to Manage $500k+ in Monthly Vendor Payments

Apex Bookkeeping took over AP for a fast-growing fintech startup, overseeing $400k–$600k in monthly vendor payments with daily oversight, zero errors, and processes built for trust, compliance, and growth.

Jun 26, 2025

overview

A fast-growing, VC-backed fintech startup with more than $10M raised needed to stabilize and scale its accounts payable operations. Vendor invoices were processed inconsistently, payments were late, and leadership lacked reliable reporting. With investor scrutiny and compliance expectations, the company turned to Apex Bookkeeping to deliver a secure, repeatable AP process.

Challenge

The startup’s AP function faced multiple issues:

  • Manual, inconsistent invoice entry created errors and late payments

  • Missing updates left leadership and internal teams without visibility into payment statuses

  • International vendor payments added complexity and risk

  • Investors expected clean, auditable books with SOC-2-style oversight standards

  • AP needed to scale quickly as the business grew

Solution

Apex Bookkeeping assumed full responsibility for AP within one week:

  • Integrated directly into Routable and QuickBooks for secure, centralized processing

  • Took over daily invoice inbox monitoring and vendor communications as needed

  • Entered all bills into Routable with coding aligned to the company’s chart of accounts

  • Implemented a clear approval workflow requiring C-suite sign-off before payments

  • Managed both domestic and international payments with accuracy and compliance in mind

  • Standardized weekly payment cycles to reduce late payments and improve forecasting

  • Maintained ongoing reconciliations to keep books investor-ready at all times

Result

  • Apex now manages $400k–$600k in vendor payments per month

  • Late payments eliminated and processing errors reduced to zero

  • Daily oversight provides transparency and confidence for leadership and investors

  • Vendor relationships improved with consistent on-time payments

Impact

  • Investor-ready, scalable AP process that meets the standards of a VC-backed company

  • Stronger compliance and control environment, supporting future growth and potential audits

  • Clean, reliable data in QuickBooks for financial reporting and board updates

  • Ongoing monthly partnership ensures stability, compliance, and peace of mind

<< Previous

Electrical Contractor Rescues Suspended LLC With Bookkeeping Cleanup and FTB Resolution

Get Started

Take back your time. Be the visionary. We'll do the math.

Let's Talk